TOOLS: OSHA Form 300 - Log of work-related injuries and illnesses, OSHA Form 300A - Summary of work-related injuries and illnesses and OSHA Form 301 - Injury and Illness Incident Report

Every employer who is subject to OSHA and has more than 10 employees is required to maintain records relating to employee injuries and illness. The illness and injury log may be kept on OSHA Forms 300 and 300A. Although the records are generally not filed with OSHA, they must be maintained at the worksite for a five-year period and made available to employees and OSHA inspectors.

The information contained in the 300 forms includes a record of each illness or injury, a summary of the prior year's experience, and a recap that must be posted in the workplace for the entire month of February. While the use of Forms 300 is not mandatory, it is mandatory to post the information contained in the form. Thus, posting the information contained in the 300 logs is must be done, even if there were no employee injuries or illnesses during the past year.

OSHA Forms 300, 300A & 301 (Adobe PDF)
OSHA-record-keeping-forms.pdf

OSHA Form 300 - Log of Work-Related Injuries and Illnesses (Excel Spreadsheet)
osha300.xls

OSHA Form 300A - Summary of Work-Related Injuries and Illnesses (Excel Spreadsheet)
osha300a.xls

In addition to summary information that recaps all of your business's injury and illness experience, you must also complete a supplemental record covering the details of each individual occurrence. OSHA has produced, OSHA Form 301, which can be used to keep a supplemental record of occupational injuries and illnesses. Used in conjunction with OSHA Forms 300 and 300A, Form 301 can be used to satisfy most of the recordkeeping requirements relating to employee illness and injury. Approved by the Bureau of Labor Statistics Supplementary Record of Occupational Injuries and Illnesses, Form 301, by law, must be kept in the establishment for five years. Failure to maintain the documents for the requisite five years can result in the issuance of citations and assessment of penalties. The form may be copied and used for keeping records as injuries or illnesses occur.

OSHA Form 301 - Injury and Illness Incident Report - (Excel Spreadsheet)
osha-301.xls