OVERVIEW: Sample Offer Letter

This is a sample of a typical offer letter that can be sent to an applicant to confirm the terms of employment usually after a verbal offer of employment has been made and accepted. It confirms the compensation agreement and disclaims any contractual obligations. It also contains an employment-at-will statement, and allows you to state when the new employee will be eligible for your organization s benefits.

SAMPLE OFFER LETTER

Today s Date

New Employee Name

Street Address

City, State, Zip

Dear First Name,

This letter is to confirm the terms of your employment at AnyCompany, which we discussed over the phone on day discussed. As described to you in our interview meetings, the position of Job Title is responsible for Job Summary and other duties involving Department at AnyCompany.

You will receive a monthly salary rate of $?,000.00, paid semi-monthly at the rate of $?,000.00. The starting date of your employment will be Day, Date.

The purpose of this letter is only to confirm our discussion regarding your compensation and is not an employment contract. AnyCompany is an at-will employer, and neither you nor AnyCompany is bound to continue the employment relationship if either chooses, at its will, to end the relationship at any time.

As a regular employee, you will be eligible for the applicable AnyCompany benefits spelled out in the employee handbook. You will also be eligible to join the AnyCompany medical plan after three months of employment. AnyCompany pays 75 percent of the employee s premium. You will be asked to sign an employee acknowledgment form and a work-made-for-hire agreement.

First Name, I believe you will make a very important contribution to fulfilling AnyCompany s vision and I look forward to working with you.

Sincerely,

Manager s Name

Title

Reprinted with permission. © CCH