Why are HRISs in widespread usage?
HR data is used throughout the business to make decisions. Information systems, which are now quite sophisticated, have the capability to support HR processes and strategic decision making. Using system approaches, commonly called Human Resources Information Systems (HRIS) or Human Resources Management Systems, dramatically changes the operation of human resources departments.
What is the value in human resources technology? Technology redefines the way work is done in the HR department --an HRIS system can replace work and improve the quality of work. HRIS maximizes the capabilities of the HR function so it can efficiently provide administrative services to the entire organization. When HR can provide consistent and high-quality administrative service, HR professionals can then focus on providing value-added services. At that point, the HR function can begin to leverage to a shared services environment and create links to the strategic goals of the organization. Over time, these strategic links will increase the importance of the HR function to the organization and bring it closer to the goal of becoming a true value-added business partner.
An integrated HRMS makes it easier to capture, maintain and access applicant and employee data, while eliminating inaccurate recordkeeping and redundant data. It will allow such functions as:
- tracking of applicants, EEO, benefits and salaries
- budget forecasting
- salary review
- payroll deduction calculations
- tax compliance
- check writing
- interface with general ledger accounting
- security control.